Anna Kovalchuk
Beach Volleyball Coach
Tulum,ROO
Summary
Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
4
4
years of professional experience
14
14
years of post-secondary education
3
3
Languages
Work History
CEO's Assistant
Mergerr Limited
Kyiv, Kyiv region
12.2021 - 03.2022
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Trained junior office staff in correct procedures and reporting requirements.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets and filing systems for management team.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated residential property operations and prepared homes for clients.
- Worked with senior management to initiate new projects and assist in various processes.
- Answered high volume of phone calls and email inquiries.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Created and managed office systems to efficiently deal with documentation.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Filed paperwork and organized computer-based information.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Executed basic banking and bookkeeping tasks.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Sales Manager
24 Option
Kyiv, Kyiv region
11.2020 - 11.2021
- Monitored customer buying trends, market conditions and competitor actions to adjust strategies and achieve sales goals.
- Grew sales and boosted profits, applying proactive management strategies and enhancing sales training.
- Maintained relationships with customers and found new ones by identifying needs and offering appropriate services.
- Organized promotional events and interacted with community to increase sales volume.
- Identified opportunities for growth within [Location] territory and collaborated with sales teams to reach sales goal.
- Produced contracts, reports, letters, and proposals for clients.
- Handled customer relations issues, enabling quick resolution and client satisfaction.
- Closed over $40 000 in new sales.
- Coached employees in successful selling methods and encouraged cross-selling to drive revenue.
Leading Beach Volleyball Specialist
of Ukrainian volleyball Federation
Kyiv, Kyiv region
03.2018 - 06.2020
- Organization of sports events all-Ukrainian and International.
- Financial reporting.
- Organization and holding of seminars for referees in beach volleyball.
- Organization and holding of seminars for judges in beach volleyball, to maintain the quality of the competition.
- Attracting sponsors to Ukrainian beach volleyball and further cooperation with them.
- Direct cooperation with the Ministry of Youth and Sports.
- Organization of the work of local federations in holding high-level events.
- Direct cooperation with the European and World Beach Volleyball Federations.
- Writing articles for international federations to promote Ukrainian volleyball on the European and World arena.
- Creation and active maintenance of pages in social networks (Facebook, Instagram, Telegram).
- Drawing up a calendar of competitions, preparing documentation for their financing.
Education
High School Diploma -
Chernihiv Secondary School of I-III Grades №33
Chernihiv 09.2004 - 05.2015
BBA - Bachelor of Physical Education
National University Chernihiv Collegium Named Afte
Chernihiv 09.2015 - 06.2019
Skills
Multi-line phone proficiency
Advanced MS Office Suite
QuickBooks expert
Filing and data archiving
Business writing
Conference planning
Bookkeeping
Scheduling
P2P Purchases
Performance improvement
Office administration
Staff Management
Travel coordination
Project Management
Conflict management
Budgeting
Report Development
Project planning
Employee training and development
Administrative support
Financial services
Timeline
CEO's Assistant
Mergerr Limited
12.2021 - 03.2022
Sales Manager
24 Option
11.2020 - 11.2021
Leading Beach Volleyball Specialist
of Ukrainian volleyball Federation
03.2018 - 06.2020
BBA - Bachelor of Physical Education
National University Chernihiv Collegium Named Afte
09.2015 - 06.2019
High School Diploma -
Chernihiv Secondary School of I-III Grades №33
09.2004 - 05.2015