Microsoft Office 360
Alina Bautista
MBA Project Manager & Operations Administrator
Mexico City,CDMX
Summary
Meticulous Senior Operations Administrator with diversified skill set in accounting and marketing. Focused and driven professional committed to contributing to company's operational success by managing team budgets and analyzing profit and loss statements. Advanced objective, analytical and evaluative critical thinking skills. Proven ability to determine and interpret internal needs while offering effective solutions. Well-versed in all aspects of organizational operational management.
Overview
3
3
Languages
5
5
years of post-secondary education
9
9
years of professional experience
Work History
Senior Operations Administrator
HDI Capital LLC
Mexico , CDMX
2015.11 - Current
- Resolved budgets projections discrepancies by collecting and analyzing information.
- Created and processed office expenses payments.
- Coordinated, planned and oversaw organization business operations including strategic and administrative reports and projects.
- Developed and executed from scratch new operating practices, policies and procedures.
- Planned and organized employee appreciation and holiday events to encourage and promote employee morale.
- Analyzed and monitored financial documents and spreadsheets to reduce organizational costs.
- Assisted with travel and meeting preparation, including planning and coordinating board meetings and preparing visualizations for presentations.
- Processed and balanced payroll for all employees.
- Developed new operational procedures with the IT experts to increasing efficiency for remote connection.
- Designed, coordinated and conducted yearly Disaster Recovery Plan training programs for staff.
- Created budgets and forecasts for management group to meet regular accounting deadlines.
- Set up and improved accounting systems and processes to meet business needs and maximize effectiveness of operations.
- Managed entire accounting cycle with our partners in US and Mexico, including gathering information, preparing documents, finalizing reports and closing books.
- Managed payroll, transactions, invoicing and budgeting to decrease financial inconsistencies.
- Successfully juggled multiple projects simultaneously to aid executive leaders.
- Directed hiring and recruitment of personnel in all departments.
- Employed proven problem-solving techniques to resolve issues quickly and effectively.
- Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel as point of contact for office.
- Worked closely with all product development departments to create and maintain marketing materials for sales presentations and client meetings.
- Planned and executed internal and external events.
- Managed efficient workflow between staff by effectively coordinating documents, communication and creative materials.
Mkt Affairs & CEO Assistant
Navemar
Mexico , CDMX
2013.02 - 2015.11
- Conducted testing and review of website design for responsiveness, clarity and effectiveness.
- Planned marketing initiatives and network to promote business development.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Production Runner
Genomma Lab
Mexico , CDMX
2012.06 - 2013.02
- Managed administrative tasks, including time sheets, vendor estimates, invoices and resource schedules.
- Collaborated with the production team to provide ongoing management support and leadership to achieve creative vision.
- Seasonal
Education
MBA - Business Administration And Management
Universidad Del Valle De Mexico
Santa Fe, Mexico 2018.04 - 2020.09
BBA - Marketing Management And Research
Universidad Del Valle De Mexico
Tlalpan, Mexico City 2007.09 - 2010.09
Skills
Budget development
Software
Quickbooks
Languages
English
Japanese
Portuguese
Timeline
MBA - Business Administration And Management
Universidad Del Valle De Mexico
2018.04 - 2020.09
Senior Operations Administrator
HDI Capital LLC
2015.11 - Current
Mkt Affairs & CEO Assistant
Navemar
2013.02 - 2015.11
Production Runner
Genomma Lab
2012.06 - 2013.02
BBA - Marketing Management And Research
Universidad Del Valle De Mexico
2007.09 - 2010.09