B. Harody Pasos Cherizola

• Responsible for administrative activities for country office.
• Responsible for coordination of administrative teams in projects.
• Payment process (coordinate different policies, rules, processes, procedures and its correct handling).
• Travel process (coordinate travel policies, rules, processes, procedures and its handling, same as update for Mexico country office procedures and policies).
• Medium-Minor purchase process for country office and support for projects.
• Incoming and outgoing official correspondence of country office (physical and electronic)
• Transportation and Messenger services management.
• Focal point-coordinator for assets and inventory for Mexico (including office and projects).
• Country office and Project events (panels, meetings, convention-negotiation, etc.).
• Supplier and contract management for support and administrative services.
• Country office and inside associate office management (premises maintenance, cleaning, services, etc.).
• Saving plans for strategical operations for country office.
• Security administrative support (Staff lists, security advise, id's, training, call trees and security reporting).
• Track and follow-up of each member of administration team, supervision, training and result oriented management for their functions.
• Development of documents (SOP, guides, instructions, etc.) to help staff members process administrative documents.
• Responsible for HSSE/environmental/COVID
• HSSE country coordinator.
• COVID country coordinator.
• Vaccines country coordinator.
• Carbon footprint report coordinator.
• Responsible for actions plans in order to develop sustainable office.
• BCP Plan development for Mexico.
• Accreditation responsible and other related activities with Ministry of Foreign Affairs.
• Responsible for visa, accreditation, franchise, plates, buy-sell vehicle process, dependent children birth regularization.
• Development of official strategies with Mexico's Ministry of Foreign Affairs.
• Continuous follow-up of foreign tramits for international staff.
• Handling, management and guard of personal and familiar official documentation of international staff.
• Orientation to international staff (household, secure zones, security processes, schools, service contracts, handling of contracts in México, etc.).

Major achievements:

• Exceeded expectations annual review result for 2019-2020.
• Part of HQ Project Travel Authorization and DSA Automation
• Execution of payment/travel processes on time with zero complaints regarding timing from suppliers or staff.
• Operative transfer (visa, travel, accreditation process) of 80 persons (staffs-dependents) between March and July 2021.

• Contract management, responsible for preparing, examine, analyze, negotiate and revise contract that involve LATAM activities (commercial, procurement, HR, materials, ICO, customs, Government, etc.).
• Procurement processes for worldwide company offices (handle acquisition, distribution, and store of equipment and supplies.
• Dispose of unclaimed property.
• Oversee proposal planning and administration of operations, negotiate terms and conditions, prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track authorizations and correspondence, same as payments and deadlines to mitigate risks.
• Handle ICO invoicing, local invoicing and worldwide related affairs.
• Supervise support clerical staff, manage HR and contractual operations.
• Review, track and prepare budgets; maintain records and databases.
• Coordinate space and office organization; purchase and manage supplies and equipment.
• Coordinate office and/or departmental operations.
• Financial analysis, month close and accounting issues.
• Asset and inventory management, customs tramits and logistic related matters.

Major Achievements:

• Cost reduction of 25% in procurement activities in 2018 year close.
• Exceeded expectations evaluation.

• Implementation of procurement strategy with different projects assigned.
• Coordinate supplier readiness based on coming demand, synchronizing with stakeholders and ensure suppliers are ready to execute rollout plans.
• Support for procurement managers in mediation of difficult themes in which suppliers might apply penalties in their contracts.
• Manage HSSE, compliance, quality and other related contractual specific themes with suppliers that might expose Nokia to risks.
• Develop strategies to align different areas, to reduce costs, execute different clauses of contracts with suppliers, negotiate and bring outcome saving to specific target given by PM of project.
• Close alignment with other delivery functions on improvement programs and status.
• Define subcontractors market share, aligned with country procurement strategy, and supplier status, to assign work, type of projects, commercial conditions, etc.
• Support finance team with conciliation process, build up of budget and change request process, compile field operation information and negotiate with supplier target given by responsible person.
• Lead field people of different projects, in to policies, to comply with requirements and translate their operational plans in to Pos and this in to corresponding KPI for suppliers to assure quality of work.
• Validate, consolidate and analyze deliverables to be paid to suppliers, to comply with contracts, negotiate possible arrangements for savings.
• Develop different strategies, and provide field information of suppliers and their activities, performance and different services to develop regional plans for different categories in company.

Major Achievements:

• No audit errors found in delivery for vendor management 2017 activity for Altan Red Compartida project.
• 500K EUR saving in additional works negotiated for Red Compartida project in 2017.
• Negotiation of over 1 million EUR saving for Nokia in extra works during 2018 conciliation process in conjunction with business operation manager.
• Homologation of two companies' policies for finance, operations and administrative processes.
• Worked flexible hours; night, weekend, and holiday shifts

• Contract management, responsible for preparing, examine, analyze, negotiate and revise contract that involve Mexico's activities (commercial, procurement, HR, materials, ICO, customs, government, etc.).
• Procurement processes for worldwide company offices (handle acquisition, distribution, and store of equipment and supplies. Dispose of unclaimed property. Oversee proposal planning and administration of operations, negotiate terms and conditions, prepare contract briefs and revisions summarizing contractual requirements and budgets. Track authorizations and correspondence, same as payments and deadlines to mitigate risks. Handle ICO invoicing, local invoicing and worldwide.
• Supervise support clerical staff, manage HR and contractual operations.
• Review, track and prepare budgets; maintain records and databases.
• Coordinate space and office organization; purchase and manage supplies and equipment.
• Coordinate office and/or departmental operations.
• Financial analysis, month close and accounting issues.
• Asset and inventory management, customs tramits and logistic related matters.

Major achievements:

• Cost reduction of 50% in procurement activities in 2015 year close.
• Legal complaints reduced in 25%, for contract management and negotiation of commercial terms.
• Responsible for showroom and office civil works (from planning up to delivery) for LATAM offices.
• Accounting KPIs raise to 98% accuracy for 2015 and 2016. Training of worldwide F&C staff and constitution of a world team.

• Leader for indirect purchasing categories and its contract negotiation.
• Act as point of contact, relationship manager, and escalation pathway for vendors and internal teams.
• Expert manager supporting other LATAM offices (assignation of alternate team members to support region).
• Formal responsible/leader manager for Mexico activity and Colombia (since September 2014).
• Team member of procurement global strategy team.
• Leader in maintenance administration, rental and service payments, decoration and cleaning managing of 1500 apartments used for ex-pats staff members.
• Responsible for Responsible for cost saving forecast, operative purchasing (office, civil works, HR, Marketing, IT and special projects), cost saving forecast, functional sourcing strategies, regional LATAM training for indirect purchasing categories, global fulfillment projects for indirect categories applying in LATAM region, searching and arranging new apartments for rental, accommodation and special requirements handling with 1200 ex-pats working in Mexico and Colombia, administrative purchasing leader, handling of 1000 procurement requisitions per week (air-ticketing, hotels, rentals, maintenance, office rental, sundry, etc.), updating of administrative contractual services and special handling of contracts with Mexico's, Colombia's and Guatemala's government.
• Act as point of contact and escalation pathway for ex- pat accommodation concerns.

Major achievements:

• Cost reduction in projects:
• 2013 (25% in 53 projects between 10K-500K USD and 30% in 5 projects for + 1,000K USD).
• 2014 (15% in 115 projects between 10K-500K USD and 17% in 25 projects for +1,000K USD.)
• Training of 35 persons and certification as professional buyers for indirect categories.
• Building up Colombia office indirect categories team, with cost reduction of 55% for Q4 2014.
• Team building prime of 25 team members and responsible for merging new administrative strategy for LATAM.
• Accommodation management policy building, base for LATAM regional and world policy. Apartment allocation complaints reduction in 70%.
• Budget vs. forecast difference reduction of 30% in 2013.

• Complete office administration.
• Responsible for fixed assets, accurate handling of account payable and receivable, budget building up and forecast for each semester, human resources management (payroll, recruitment, benefits, etc.), procurement management, 24/7 point of contact for 24 representative offices on UN system in Mexico, handling of security situations in accordance to UNDSS processes and direct support to UN system representatives.

Major achievements:

• Handling of security situations in accordance to UNDSS processes and direct support to UN system representatives.
• New administrative work plan proposed and accepted by NY office.
• Budget accuracy of 95%. Cost reduction in security inter-agency projects in 35%.

• Complete project office administration.
• Responsible for: fixed assets, payment control, budget building, execution, management and follow up with GEF institution (donor), human resources management (payroll supervision, recruitment, benefits, etc.), logistic support (events, training, dinners and other social events), reporting of project different information to Mexican government, donor and/or UNDP Mexico office and building up of statistics and its reporting.

Major achievements:

• Budget accuracy of 95%.
• Cost reduction in purchasing of material and other supplier payments needed in 25%

• Finance administration for service offices.
• International billing conciliation.
• Control and analysis of cost centres.
• Budgets control, and financial statements for intercompany operations.
• Intercompany reports previous to billing, processing and supervising for accounts payable and receivable referring for service offices.
• Transfer pricing study.

Major achievements:

• Cero audit observations for 2008
• Budget-expense reduction 25% 2008.

• Commercial conditions analysis.
• P&L analysis.
• Distribution center implemented strategies analysis, analysis and authorization of returns , analysis and authorization of charge note for customer and vendors.
• Credit notes, provisions, distributions center administration.
• SAP-Oracle interfaces month close, export pricing process and vendor relationships regarding costs and prices.

Major achievements:

• SAP-ORACLE migration without delays
• Training for ONE unification of companies.

• International DHL policy application and audit to billing.
• Authorization of movements requested by other countries to be done in Mexico.
• Billing of “exception billing requests”, contact and coaching for team of 17 people.
• Responsible for international billing, SAP quality implementation Project.

Major achievements:

• SAP quality implementation project done.

• Customer payment control.
• Account receivable, accounts payable team joker for North America.
• Cost center control for USA.
• Claim reimbursement and invoicing procedures.
• Tax specialist for Canada & South America (including payroll and tourism).
• Control payroll, expenses, lends, vacations and specifications regarding employee vendors for America, reimbursement, payroll process and duty travel process.

Major achievements:

• 0 audit observations and 100% transactions on time.
• SAP Quality implementation project award Deutsch Post's best project 2006.
• Sent to DHL as SAP Quality implementation project leader, sold to sister company DHL (payroll reallocation)