MS OFFICE
Celia Bolanos
Executive Assistant
Las Vegas
Summary
Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Overview
21
21
years of professional experience
2
2
Languages
Work History
Social Media Content Creator
Cocktail Kingdom Hospitality
06.2021 - 06.2023
- Maintained a consistent brand voice across all platforms, building credibility among users and increasing overall trust in the company''s online presence.
- Managed social media budget, allocating funds strategically to maximize ROI through paid promotions and influencer collaborations.
- Played instrumental role in creative planning and review sessions, working with resourceful team to elevate quality of content and designs.
- Managed content across multiple platforms for widest audience reach.
- Researched and wrote news stories, articles and reviews for online publications.
- Presented clients with unique copy options based on overall marketing objectives.
- Scheduled regular postings using social media management tools, ensuring a steady stream of fresh content for followers'' consumption.
- Created a monthly editorial calendar outlining planned content themes, allowing for strategic alignment between posting schedules and marketing goals.
- Managed social media accounts, ensuring timely responses to comments and messages from the community.
- Prepared and submitted professional proposals to select publishers to outline works, promotional skills and literary experience.
- Promoted and marketed works through social media platforms.
- Developed and pitched story ideas to editors.
- Managed competing deadlines with efficiency.
- Organized, prioritized and managed multiple projects according to dedicated release schedule.
- Paid attention to detail while completing assignments.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Developed and maintained courteous and effective working relationships.
Executive Assistant
Timbers Hospitality Group
08.2016 - 06.2020
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated and maintained confidential databases and records.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Filed paperwork and organized computer-based information.
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened personal and business calls and directed to appropriate party.
- Worked effectively in fast-paced environments.
- Managed time efficiently in order to complete all tasks within deadlines.
- Worked flexible hours across night, weekend, and holiday shifts.
Marketing Coordinator
Timbers Hospitality Group
08.2011 - 08.2016
- Oversaw preparation of marketing copy, images, videos, emails, and other collateral.
- Conducted market research to identify new opportunities and target markets.
- Created and managed marketing budgets to monitor expenditures, control costs and increase ROI.
- Coordinated public relations activities, securing positive press coverage for company initiatives.
- Composed daily posts for social media and helped build corporate presence on Twitter, Facebook, and Instagram.
- Answered general marketing department inquiries by email, phone, and mail.
- Tracked and reported on marketing campaign responses.
- Managed workflow between staff, coordinating documents and creative material distribution.
- Created engaging brochures and flyers to use for promotional materials and distribution.
- Collaborated with cross-functional teams to establish successful execution of projects and campaigns.
- Boosted sales by designing and executing creative email marketing campaigns.
- Planned and executed internal and external marketing events.
- Resolved problems, improved operations and provided exceptional service.
- Paid attention to detail while completing assignments.
Executive Assistant
Swarts, Manning & Associates
01.2006 - 01.2009
- Meeting and greeting visitors at all levels of seniority
- Organizing and maintaining calendars and making appointments
- Front desk reception - screened and transferred calls and prepared correspondence
- Dealing with multiple incoming emails
- Taking dictation and minutes
- Data entry
- Assist partners with preparation of presentation materials
- Filing
- Accounting billing
- Processing invoices
- Bills maintaining receivable records
- Non-profit organization accounting
- Office management
- Coordinate travel arrangements
- Coordinate large events (50 people or more)
- Communicated effectively with multiple departments
- Established strong relationships to gain support and effectively achieve results
- Entrusted to manage office and supervise employees
- Quickly became a trusted assistant with flexibility and high-quality work.
Assistant/ Receptionist
Exclusive Financial Group, Ltd.
01.2002 - 01.2006
- Answer telephone, screen and direct calls
- Take and relay messages
- Provide information to callers
- Organize meetings
- Greet persons entering organization
- Direct persons to correct destination
- General administrative and clerical support
- Prepare letters and documents
- Receive and sort mail and deliveries
- Schedule appointments
- Maintain appointment calendar either manually or electronically.
Education
No Degree - International Business
University Nevada Las Vegas
Las Vegas, NV 05.2001 -
High School Diploma -
Advanced Technologies Academy
Las Vegas, NV 05.2001 -
Skills
Trustworthy
Professionalism
Quicken
Microsoft Money
Reliable
Initiative
Social Media Content Writing
Content scheduling
Google Drive
Schedule Coordination
Promotional marketing and advertising
Social Media Marketing
Task Prioritization
Work Prioritization
Relationship Building
Customer Service
Research and Interviews
Email Communication
Social Media Management
Scheduling
Work Coordination
Microsoft Office
Phone Etiquette
Travel Coordination
Executive Support
Invoice Processing
Payroll Processing
Schedule & calendar planning
Professional and mature
References
References Upon Request
Software
SOCIAL MEDIA
GOOGLE DRIVE
Timeline
Social Media Content Creator
Cocktail Kingdom Hospitality
06.2021 - 06.2023
Executive Assistant
Timbers Hospitality Group
08.2016 - 06.2020
Marketing Coordinator
Timbers Hospitality Group
08.2011 - 08.2016
Executive Assistant
Swarts, Manning & Associates
01.2006 - 01.2009
Assistant/ Receptionist
Exclusive Financial Group, Ltd.
01.2002 - 01.2006
No Degree - International Business
University Nevada Las Vegas
05.2001 -
High School Diploma -
Advanced Technologies Academy
05.2001 -