ERIKA GILBERT
El Cajon
Summary
Diligent Payroll Administrator with strong background in managing payroll processes and ensuring compliance with regulations. Known for accurately processing payroll and resolving discrepancies efficiently. Demonstrated proficiency in payroll software and attention to detail.
Overview
16
16
years of professional experience
Work History
Payroll Coordinator
Keller North America, Inc.
01.2025 - Current
- Process Payroll weekly in accordance with prevailing wage and union requirements.
- Prepare and distribute Certified Payroll Reports
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Review and send Corporate HR new hire paperwork for union employees
- Serve as the company’s union audit liaison
- Process payroll in compliance with State (CA, NV, AZ, WA, OR, ID, HI, AK) and Federal requirements, including FICA, FUTA, SUI
- Assist with other projects as needed
- Report OCIP projects
Payroll Specialist
Hazard Construction
01.2024 - 01.2025
- Process payroll in accordance with company policy, state, and federal regulations and requirements.
- Import and Entry of time-keeping records for both weekly and semi-monthly payroll cycles. Review all timesheets and edit reports for accuracy
- Allocation of overtime.
- Allocation of meal break and rest period penalties and any Prevailing Wage adjustments.
- Ensure accurate and timely production of weekly and semi-monthly payroll payments.
- Analyze all payroll reports and pay stubs for accuracy
- Confirming wages, benefits, tax deductions, etc.
- Prepare for signature and filing federal and state tax payments
- Track and deduct all garnishments and other payroll deductions
- Per process and monthly close of payroll, to include GL reconciliation and monthly reporting to CFO
- Review weekly Certified Payroll Reports and submit them to Labor Compliance
- Prepare monthly Union benefit reports
- Calculate and issue final wages for terminations
- Prepare manual/make-up paychecks as necessary
- Answer staff payroll-related questions, including leave accruals, wage deductions, and fringe benefits
- Perform regular payroll reporting as required and assist with financial audits related to pay records and the associated general ledger
- Prepare wage tables for prevailing wage projects, ensuring that all increases are allocated appropriately
- Prepare periodic payroll reports for review by management.
- Devise and improve systems and protocols to direct the collection, calculation, and entry of pay data
- Perform other duties as assigned
- Skilled Trained workforce
Payroll Specialist
Hudson Safe “T” Lite
01.2023 - 01.2024
- Manually process the company payroll every week.
- Review timecards for employees to make sure there are no errors. Prepare final and manual checks for employees as needed.
- Enter Employees' Time Cards in the Paynet Payroll System
- Audit employee personal information in the database. Keep detailed and organized payroll records.
- Respond to employee inquiries about salaries, wages, and all other questions regarding our payroll system. Resolve any discrepancies surrounding payroll issues.
- Prepare and distribute Payroll checks on Thursdays and Fridays.
- Run Payroll Reports
- Enter Labor Compliance Projects in the DIR Website, LCP Tracker, PRISM, and E MARS.
- Assist Customers with any project inquiries.
Billing
Hudson Safe” T” Lite
01.2020 - 01.2023
- Data entry of all the customers' tickets in the system
- Do the billing for all the different jobs (100-400 invoices daily)
- Mail/Email the invoices to the customers
- Dispatch/Customer Service
Payroll Specialist/Human Resources/ Labor Compliance Officer
ACME Safety & Supply Corporation
01.2017 - 01.2020
- 2+ years of Payroll Processing
- Responsible for prevailing wage jobs, certified payroll, requests for apprentices as needed per contract, and 401K payments
- Set up new hire employees, W4 changes, wage withholdings, and garnishments, EDD claims paperwork, employment verifications, payroll adjustments, and corrections.
- Meet with new Contractors regarding labor compliance paperwork
- Maintain weekly reporting to required agencies (state and federal)
- Public Works Apprenticeship Forms (DAS 140 & DAS 142)
- Apprentice training fund CAC2 contributions.
- Requests COI from the insurance company
- Monthly payment of Worker's Compensation premium
- View bank account status daily
- Review time cards
Administrative Assistant/Accounts Receivable/Labor Compliance Officer
Portillo Concrete Incorporated
01.2015 - 01.2017
- Process 300-500 invoices weekly, 3-way match, batch, and code invoices
- Resolving AP/AR discrepancies, processing expense reports, and reconciling various accounts
- Responsible for prevailing wage jobs, certified payroll, and requests for apprentices as needed per contract
- Provide support for project, service, and general management as needed
- Create new job folders for each job, ensuring we have a fully executed contract before the job starts
- Ensure proper documentation for contracts, change orders, adjustments, and other pertinent billing information is maintained in A/R files
- Provide clients with insurance certs, W9, and any prequel info before the job starts
- Maintain Electronic Employee files, Request RAPIDGATE permits with Military bases in San Diego
- Answer telephones and field calls
- Handle incoming and outgoing mail
- Provide outstanding customer service
- Enter Certified Payroll on LCP Tracker, DIR, PRISM.
Administrative Assistant
Baja Fabrication & Shock Works Inc.
01.2010 - 01.2015
- Data Entry in QuickBooks
- Prepared Estimates and Invoices for Customers
- Prepared Purchase Orders for Vendors
- Process any credits and refund checks
- File payment documents, purchase orders, and other items
- Verify purchase orders for accuracy and make any requested changes
- Perform a variety of clerical duties in support of accounting functions, including data entry, filing, verifying copying, and distributing a variety of materials as required
Education
Accounting Clerk Certificate -
Grossmont College
El Cajon, CATraining Certificate - Prevailing Wage and Certified Payroll
AGC
Skills
- Accounts Receivable
- Accounts Payable
- Payroll
- Certified Payroll
- Knowledge of LCP Tracker
- Prism
- DIR
- COI
- OCIP
- General Ledger
- General Journal
- Bank
- Credit Card Reconciliation
- Data Entry
- VISTA
- Ground Works
- Accounting software
- Microsoft Suite
- 10-Key
- Customer Service
- Bilingual (English/Spanish)
- Bi-weekly payroll processing
Languages
Spanish
Bilingual or Proficient (C2)
Timeline
Payroll Coordinator
Keller North America, Inc.
01.2025 - Current
Payroll Specialist
Hazard Construction
01.2024 - 01.2025
Payroll Specialist
Hudson Safe “T” Lite
01.2023 - 01.2024
Billing
Hudson Safe” T” Lite
01.2020 - 01.2023
Payroll Specialist/Human Resources/ Labor Compliance Officer
ACME Safety & Supply Corporation
01.2017 - 01.2020
Administrative Assistant/Accounts Receivable/Labor Compliance Officer
Portillo Concrete Incorporated
01.2015 - 01.2017
Administrative Assistant
Baja Fabrication & Shock Works Inc.
01.2010 - 01.2015
Training Certificate - Prevailing Wage and Certified Payroll
AGC
Accounting Clerk Certificate -
Grossmont College
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