Janette Mejia
San Diego, CA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Driven and resourceful administrative professional assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
23
23
years of professional experience
Work History
Executive Assistant
San Diego County Credit Union
03.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed ten executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Provided professional administrative support during meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Took notes and dictation at meetings.
Paralegal/Legal Assistant
Tobin Lucks LLP
01.2003 - 09.2020
- Schedule medical examination, depositions and cross-examinations.
- Processing of correspondences, hearing reports, deposition and summary reports.
- Prepared legal briefs, motions and pleadings.
- Assisted counsel in preparing answers, providing documentation and information for discovery request.
- Communicated with outside vendors on behalf of attorneys and legal departments.
- Coordinated trial exhibits by organizing materials, writing documentation and preparing digital materials and displays.
- Directed and coordinated service of subpoenas and scheduling of depositions for several legal professionals.
- Contacted key witnesses to testify at court hearings.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
Calendar Clerk /Paralegal
Tobin Lucks, LLP
05.2001 - 01.2003
- Carried out day-day-day duties accurately and efficiently.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
- Exceeded goals through effective task prioritization and great work ethic.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Assisted office team by making phone calls, copies and appointments.
- Addressed client inquiries and updated database information.
- Answered phone calls and answered questions from potential customers.
- Scheduled and confirmed appointments and meetings for 18 attorneys.
- Established and maintained client rapport by utilizing quality customer service.
- Entered daily data in computer systems and documented office activities.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
Education
Bachelors Degree - Sociology, and, Criminal, Justice
California State University
Northridge, California05.2007
Associate Degree - Interdisciplinary Arts
Los Angeles Mission College
Sylmar, California06.2003
Skills
- Prioritization and Time Management
- Reliable and Punctual
- Verbal and Written Communication
- Scheduling and Calendar Management
- Attention to Detail
- Positive Attitude and Energetic
- Meticulous attention to detail
- Information confidentiality
- Interpersonal Communication
- Professional and mature
- Travel Arrangements
- Proofreading
- Honest and Dependable
- Supply Ordering
- Goal Minded
- Document Filing and Retrieval
Languages
Spanish
Bilingual or Proficient (C2)
Timeline
Executive Assistant
San Diego County Credit Union
03.2022 - Current
Paralegal/Legal Assistant
Tobin Lucks LLP
01.2003 - 09.2020
Calendar Clerk /Paralegal
Tobin Lucks, LLP
05.2001 - 01.2003
Bachelors Degree - Sociology, and, Criminal, Justice
California State University
Associate Degree - Interdisciplinary Arts
Los Angeles Mission College
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