Kenda Hajecate
Sugar Land,TX
Summary
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
2
2
years of professional experience
Work History
HR Coordinator / Senior Administrative Assistant
TGS
Houston, TX
04.2022 - Current
- Completed employee employment verifications and unemployment paperwork prior to hire or termination.
- Explained employee compensation, benefits, schedules, working conditions, and promotion opportunities.
- Maintained human resources information system and kept employee files up to date and accurate.
- Supported human resources staff with new hire orientations and monthly departmental meetings.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
- Conducted new employee onboarding and provided ongoing orientation training.
- Evaluated timecards for accuracy on regular and overtime hours.
- Reviewed human resources paperwork for accuracy and completeness.
- Fostered positive work environment through comprehensive employee relations program.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Coordinated and administered employee health insurance and retirement plans.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Coordinated office activities and public events.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Arranged business travel details for company employees per supervisor requirements.
- Expertly coordinated logistics for functions both within and outside of organization.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Screened personal and business calls and directed to appropriate party.
- Handled confidential and sensitive information with discretion and tact.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Acquired proper equipment, refreshments and supplies for meetings.
Skills
- HR Support
- New Employee Orientation
- Payroll and Benefits Administration
- Onboard New Hires
- Tuition Assistance
- Maintain Employment Records
- Oracle HRMS
- Master Calender Management
- Meeting Support
- Travel Planning
- Event Coordination
- Budgeting and Expense Reports
- Departmental Support
- Administering Payroll
- Report Generation
- Managing Fleet Vehicles
- Executive Calendars
- Executive Management Support
- Board of Directors Support
- Grammar Understanding
Timeline
HR Coordinator / Senior Administrative Assistant
TGS
04.2022 - Current