LUIS ENRIQUE COVARRUBIAS ORTIZ

This organization, part of the global sales team, was previously managed independently by each region. In FY24, it was centralized, separating activities across the different GEOs. From the beginning, my key responsibilities have included:

• Structuring MRUs for regional leaders.
• Creating and maintaining Master Data.
• Accurately mapping employees by roles and functional areas.
• Executing financial adjustments related to delays in structural changes.
• Developing a comprehensive understanding of the organization’s structure and operations.
• Establishing parameters to meet metrics and deadlines.
• Ensuring constant communication with the counterparts we support.
• Managing month end Close process: posting recurring entries, one-timers, corrections, monitoring 3rd party fundings, and processing payments—everything required to successfully close the books each month.
• Preparing monthly flash reports, uploading information into Anaplan, and distributing it at the required level of granularity for leadership.
• Reporting monthly risks and opportunities against previously forecasted expenses.
• Overseeing sales employees’ bonus control and commission management.

I’m in charge to provide directly support to 3 different internal organizations in the Management expenses Area. This position include some deliverable like Reporting and support to different stakeholders. Some of the most important activities I perform are listed below:

• Preparing Flash and Tracking based in Forecast
• Being constantly in contact with the campaign managers in order to provide guidance and assure that all the transactions and spend plans are under compliance based on AFM
• Reviewing and adjusting the preliminary numbers identifying risk or opportunities, so each organization leader can plan or anticipate any kind of impact in time
• Reviewing the expected expenses in the Financial System reporting, monitoring each of them until they are reflected as actual spent for each planned activity. In case any problem Resolve it
• Manually processing entries relegated to the Financial Area, such as Accruals, Amortizations, Cross Charges, reclassification and Adjustments.
• Reviewing the 3rd party funding approved by Quarter by Organization by Activity. Confirm these take place in time and make the correct calculation for those claims that it will be part of the Quarterly Forecast
• Helping to figure it out or redirect to the correct path, for any problem the campaign manager are facing related to any payment method such like Purchase orders, Smart Meeting Cards, P Cards, Invoices, and others
• Tracking and reporting the current balances in Balance Sheet Accounts (prepayments, Accruals, Claims) and its amortizations and recognizing them in time avoiding any kind of financial impact
• Reporting of Actual spent Details also Head Count Report for different Stakeholders

I was in charge to provide support to a few internal organizations, managing and reviewing the Expenses in a quarterly basis, in order to confirm everything is under AFM Compliance, also providing visibility for risk or opportunities inside in each of them, most of my activities are listed below:

• Preparing Flash based in forecast
• Monitoring and preparing the entries related to the amortizations for a several contracts short and long term
• Monitoring and preparing the accruals needed related to Contingent Cost of Work
• Monitoring and preparing the entries related to especial bonuses
• Verifying that all the expected expenses for the month hit our accounts
• Making the manual adjustments requested by the IT Finance who is our business contact
• Preparing the needed accruals to be in compliance with our monthly flash
• Preparing the monthly analysis related to the final numbers for the IT Finance (Business Contact)

GCG or Global Close Group is the team in charge to monitoring the Month End Close (MEC) and all related to the General ledger, they have a custodian role for S4-HANNA, I had been in a few different position roles in this team, about my experience these are some of the activities and knowledge that I gained while I was part of Global Close Group:

• Monitoring the Month End Close for USA, Puerto Rico and Latin America
• Checking and Fixing the subsystem issues that affect the mapping accounts or master data
• Verifying the Fallout based in the AFM (Accounting Financial Manual) and request the reclassification needed
• Monitoring the IDocs (Intermediate document posted in the General Ledger) in error status and fix them.
• Monitoring the IDocs in error status from subsystem
• Preparing several reconciliations between subsystems before the LH1 Migration
• Providing support related to closing accounts, closing company codes, opening master data
• Providing the support documentation to different users without access to LH1
• I was the responsible of a few departmental projects and one of them to GBS Level (all the financial areas impacted by the MEC where included)