MADYSEN ALLARD
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Double Atelier
03.2024 - Current
- Provide administrative support to executives, calendar management, scheduling, emails and correspondence, electronic filing, inbox management, travel coordination, HR processes, financial planning and budgeting, project and event coordination, personal assistant tasks, etc
Virtual Assistant
Newlight Breadworks
05.2023 - Current
- Provide general administrative support, such as responding to client emails, updating and maintaining customer databases, receive and process orders, coordinate delivery routing, managing invoices and payments, payment reconciliation, file management, respond to customer inquiries and provide exceptional customer service.
Energy Modeller
Self Employed
10.2021 - Current
- Enter data from home audit files into HOT2000 database accurately and efficiently, Maintain a well-organized filing system for home audit files, format and standardize data according to guidelines established by Natural Resources Canada
Office Manager
StudentRDH Learning Inc.
03.2024 - 10.2024
- Oversee day-to-day office operations, budget and expenses, bookkeeping, vendor communications, marketing and social media management, IT support, correspondence, inbox and calendar management, onboarding of admin staff, on boarding and HR processes, payroll, etc
Bookkeeper
MyRoom Gestion
04.2023 - 03.2024
- Maintain accurate and up-to-date financial records for multiple properties, accounts receivable and payable, expense tracking and control, monitor rent payments, follow ups to tenants and vendors, bank Reconciliation, rent roll management, financial documentation, property software management
Administrative Assistant
Global Affairs Canada
Ottawa
10.2021 - 01.2023
- Draft, proofread, and edit correspondence, executive calendar management, records management, travel coordination and booking, meeting and event support, Serve as a point of contact for internal and external stakeholders, procurement and inventory management, budget preparation and monitoring, order and maintain office supplies, equipment, and inventory, onboarding and offboarding of employees and providing HR support.
Administrative Assistant
Immigration and Refugee Board of Canada
Ottawa
12.2020 - 08.2021
- Correspondence management, executive calendar and meeting management, HR assistance and data entry, records management, assist in budget preparation and tracking, provide input and assist in budget planning and forecasting, order and maintain office supplies, equipment, and inventory, meeting logistics, procurement, onboarding and offboarding of employees.
Office Administrator
Poppacorn Corp
Ottawa
08.2020 - 07.2021
- Reception and front desk management, organize and maintain physical files, monitor and order office supplies, inventory management of office supplies and popcorn products, managing online store, accounts receivable, providing exceptional customer service.
Customer Service Agent
Air Canada
Ottawa
04.2018 - 10.2018
- Passenger Check-In, verify travel documents and issue boarding passes and bag tags, assist passengers with handling of checked luggage, address passenger inquiries, concerns, and special needs, offer exceptional customer service, problem solving, fare collection and payments, reservation booking.
Education
Data Analytics Certification, Google -
04.2024
Bachelors - International Studies, Global and International Studies, Globalization and the Environment, Spanish
Carleton University
Ottawa06.2018
Skills
- Meeting planning
- Expense Reporting
- Invoice Processing
- Administrative Support
- Travel administration
- Scheduling
- Office Management
Languages
- English - Native
- French - Native
- Spanish - Fluent
Timeline
Executive Assistant
Double Atelier
03.2024 - Current
Office Manager
StudentRDH Learning Inc.
03.2024 - 10.2024
Virtual Assistant
Newlight Breadworks
05.2023 - Current
Bookkeeper
MyRoom Gestion
04.2023 - 03.2024
Energy Modeller
Self Employed
10.2021 - Current
Administrative Assistant
Global Affairs Canada
10.2021 - 01.2023
Administrative Assistant
Immigration and Refugee Board of Canada
12.2020 - 08.2021
Office Administrator
Poppacorn Corp
08.2020 - 07.2021
Customer Service Agent
Air Canada
04.2018 - 10.2018
Data Analytics Certification, Google -
Bachelors - International Studies, Global and International Studies, Globalization and the Environment, Spanish
Carleton University
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