Microsip
Magnolia Milagros Rodríguez Rocha
Bachelor of Bussiness Administration
Durango,Durango
Summary
Administrative Assistant managing invoicing and processing 501+ invoices per month, accounts receivable, coordination of 5–12 suppliers on a regular basis, and customer service across fast-paced office and logistics workflows. Supports payroll and tax payments through 2–4 monthly cycles, banking operations, and document management with Microsip and Microsoft Office. Keeps financial records organized and transactions moving accurately across in-person and remote work settings.
Overview
2
2
Languages
3
3
Certifications
9
9
years of professional experience
Work History
Administrative Assistant
Comercializadora Camp (Phillips 66 Lubricants Distributor)
06.2017 - Current
- Managed invoicing, suppliers, accounts receivable, and petty cash to ensure accurate financial tracking and high-quality customer service.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed invoicing, suppliers, accounts receivable, petty cash, and customer service.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered exceptional customer service by promptly responding to client inquiries, effectively addressing concerns, and fostering strong relationships.
- Supported executive staff by scheduling meetings, coordinating travel arrangements, and preparing essential documents to facilitate smooth operations.
- Oversaw inventory management of office supplies, ensuring availability while minimizing waste.
- Maintained inventory of office supplies and placed orders.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Led initiatives to improve internal communication, reducing misunderstandings among team members.
Administrative Assistant
Movimientos Industriales (Freighter)
04.2021 - 03.2022
- Managed invoicing, supplier relations, accounts receivable, petty cash, customer service, logistics, route logs, and payroll to ensure smooth operational flow.
- Managed invoicing, suppliers, accounts receivable, petty cash, customer service, logistics, route logs, and payroll.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures, enhancing information retrieval and organizational efficiency.
Junior Accounting Assistant
C. P. Marcelina Ontiveros Hernandez
01.2020 - 03.2022
- Managed tax payments, payroll processing, organized financial data, and maintained document filing for efficient record-keeping.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Handled tax payments, payroll, financial data organization, and document filling.
- Reviewed account books and accurately recorded transactions to ensure data integrity.
Education
Bachelor’s Degree - Business Administration
Instituto Tecnológico De Durango
Durango, Mexico06-2017
Technical High School Degree - Business Administration
Centro De Bachillerato Tecnológico Forestal #4
Durango, Mexico06-2012
Skills
Microsoft Office
Microsip
Invoicing
Document management
Customer service
Expense reporting
Calendar coordination
Meeting scheduling
Purchase order processing
Accounts receivable
Accounts payable
Payroll processing
Petty cash handling
Vendor management
Bank reconciliation
Billing reconciliation
Tax payment processing
Document filing
Supplier coordination
Software
Certification
CFDI 3.3 COMPLETION WORKSHOP 100% PRACTICAL.- Pimentel Consultores Fiscales, 2017
Timeline
Administrative Assistant
Movimientos Industriales (Freighter)
04.2021 - 03.2022
Junior Accounting Assistant
C. P. Marcelina Ontiveros Hernandez
01.2020 - 03.2022
Administrative Assistant
Comercializadora Camp (Phillips 66 Lubricants Distributor)
06.2017 - Current
Bachelor’s Degree - Business Administration
Instituto Tecnológico De Durango
Technical High School Degree - Business Administration
Centro De Bachillerato Tecnológico Forestal #4