Maria Garcia
San Diego
Summary
Dedicated Administrative Professional with excellent experience in the industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with a focus on quality. I am a reliable and quick-learning team player with effective communication and organization skills, proactive, and have demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities.
Overview
14
14
years of professional experience
Work History
Bilingual Executive Assistant
Building Blue
05.2019 - 04.2024
- Maintained organized electronic filing systems that streamlined document retrieval processes for executives.
- Reduced office supply expenses by implementing cost-effective purchasing strategies.
- Provided invaluable cultural insight during the development of global strategies, ensuring sensitivity toward different cultural perspectives.
- Enabled seamless communication during high-level negotiations with foreign partners, serving as an interpreter when required.
- Coordinated successful international events, liaising with vendors and ensuring smooth communication among all parties involved.
- Expedited customer service resolution times by addressing concerns in the native language of the client when necessary.
- Effectively managed confidential information, safeguarding sensitive company data from unauthorized access or disclosure.
Bilingual Executive Assistant
Consolidated Water
07.2018 - 04.2019
- Increased productivity by managing multiple tasks simultaneously, prioritizing assignments according to deadlines and importance.
- Enhanced communication between departments by providing efficient translation and interpretation services in English and Spanish.
- Assisted in project management initiatives, tracking progress and communicating updates to stakeholders in their preferred language.
- Improved executive decision-making processes with timely research and concise presentation of relevant data.
Accounts Payable Assistant
Consolidated Water
06.2017 - 07.2018
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Entered invoices requiring payment.
- Responded promptly to vendor inquiries, fostering positive relationships with external partners.
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Managed expense report processing, verifying receipts for accuracy and compliance with company policies before reimbursement.
- Reduced payment errors by maintaining accurate vendor records and reconciling accounts regularly.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
Sales Operations Supervisor
Citigroup Inc
08.2012 - 04.2019
- Resolved complex customer issues through strategic problem-solving efforts, leading to enhanced customer loyalty.
- Conducted regular performance evaluations of sales representatives, identifying areas for improvement and providing constructive feedback.
- Coordinated quarterly reviews of sales targets, adjusting forecasts based on market conditions and company objectives.
- Analyzed sales data to identify trends and capitalize on growth opportunities within the market.
- Managed a team of sales representatives for improved performance and increased customer satisfaction.
- Collaborated with marketing department to create targeted campaigns that boosted lead generation efforts.
Administrative Support Assistant
Citigroup Inc
10.2010 - 08.2012
- Managed high volumes of incoming calls and emails, ensuring timely responses and accurate information dissemination.
- Streamlined office processes by implementing efficient administrative procedures, resulting in increased productivity.
- Maintained a well-organized filing system for easy access to important documents, improving overall efficiency.
- Consistently recognized for maintaining a professional demeanor and providing exceptional support to both colleagues and clients.
- Provided exceptional customer service by addressing inquiries promptly and professionally, nurturing positive client relationships.
Education
Master of Arts - Business Administration
Cetys University
Tijuana, Baja California, Mexico07.2019
Bachelor of Arts - Accounting
Institute of Technology of Mexico
Mexico City, Mexico06.2008
Skills
- Fluent Bilingualism
- Office Administration
- Document Preparation
- File Management
- Advanced Communication
- Presentation Development
- Customer Service
- Expense Reporting
- Strong Problem Solver
- Excel spreadsheets
- Invoice Processing
- Professional and mature
- Customer Relationship Building
- Problem-Solving
- Attention to Detail
- Critical Thinking
- Organizational Skills
- Team Collaboration
- Active Listening
- Team Leadership
- Decision-Making
- Adaptability and Flexibility
Timeline
Bilingual Executive Assistant
Building Blue
05.2019 - 04.2024
Bilingual Executive Assistant
Consolidated Water
07.2018 - 04.2019
Accounts Payable Assistant
Consolidated Water
06.2017 - 07.2018
Sales Operations Supervisor
Citigroup Inc
08.2012 - 04.2019
Administrative Support Assistant
Citigroup Inc
10.2010 - 08.2012
Master of Arts - Business Administration
Cetys University
Bachelor of Arts - Accounting
Institute of Technology of Mexico
Similar Profiles
VANESSA MILLERVANESSA MILLER
Professional Services Consultant at The Blue Book Building & Construction Network/Dodge Construction NetworkProfessional Services Consultant at The Blue Book Building & Construction Network/Dodge Construction Network
Said BarakatSaid Barakat
Construction Worker at Blue Chip Facades and BuildingConstruction Worker at Blue Chip Facades and Building
Ahmed HassanAhmed Hassan
Client Relations & Sales Support Officer at Blue Building Trading & ContractingClient Relations & Sales Support Officer at Blue Building Trading & Contracting
Ian PiferIan Pifer
Student Volunteer at TRIO Upward BoundStudent Volunteer at TRIO Upward Bound
Britney Munoz ArriazaBritney Munoz Arriaza
Youth Development Teacher at La Jolla ElementaryYouth Development Teacher at La Jolla Elementary