Trello
Hi, I’m
Mariana Gonzalez Ruiz
Executive Administrative Assistant
Guadalajara, Jalisco,JAL
Summary
Dynamic and multitasking Executive Administrative Assistant with a proven track record, adept at enhancing productivity through effective expense reporting using FreshBooks and meticulous document preparation.
I am skilled at delivering exceptional customer service. I am a reliable and quick-learning team player with effective communication and organization skills. I have strong knowledge of data entry in WordPress and a basic understanding of WebFlow.
I have experience doing manual testing of software and Web.
I have using tools like Notion, Trello, Drive, Discord, Autotask among others and I am very skilled at developing new knowledge.
Overview
6
years of professional experience
3
Certifications
3
Languages
Work History
Talexa Reclutamiento
Executive Administrative Assistant
01.2024 - Current
Job overview
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Release of payments to contractors.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Used FreshBooks to produce monthly invoices, reports, and other deliverables.
- Increased productivity with the implementation of digital tools for document management and collaboration.
- Handled confidential and sensitive information with discretion and tact.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Filed paperwork and organized computer-based information.
The App Chefs
Junior Software QA Tester
01.2022 - 02.2023
Job overview
- Supported smooth product launches with meticulous pre-release validation checks and post-release monitoring efforts.
- Strengthened relationships between QA testers and developers by participating in reviews, offering constructive feedback and fostering a shared understanding of product quality standards.
- Collaborated on cross-functional teams to ensure timely delivery of high-quality products.
- Reduced bug occurrences by identifying defects early in the development process.
- Ensured optimal performance of software applications under various conditions through rigorous stress testing methods.
- Maintained up-to-date knowledge of industry trends and best practices for software QA testing methodologies.
- Accelerated issue resolution by effectively communicating identified defects to developers.
- Wrote and optimized test cases to maximize success of manual software testing with consistent, thorough approaches.
Talexa Reclutamiento
Human Resources Administrator
01.2019 - 02.2023
Job overview
- Updated HR database with new employee information, changes in benefits, and other details.
- Prepared new hire letters, employee contracts, and corporate policies.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
- Managed payroll and timekeeping to track hours and accurately pay employees.
- Maintained accurate employee records through diligent documentation of personal information, job history, performance evaluations, and other relevant data.
- Managed complex benefits administration tasks, ensuring timely enrollment and accurate record-keeping for all employees.
- Assisted with writing job postings and job descriptions for boards.
Education
Universidad De GuadalajaraGuadalajara, Mexico
Bachelors of Tourism from Tourism
05.2001
Skills
Customer service
Expense reporting
Spreadsheet creation
Spreadsheet tracking
Scheduling
Administrative support
Document preparation
Multitasking Abilities
Database management
Project management
Certification
Scrum Master Accredited Certification
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Notion
Wordpress
WebFlow
Freshbooks
Clockify
Drive
TransferWise
Xoom
Google Meet
Indeed
Timeline
WebFlow Essentials Course - Udemy
06-2025
WebFlow for Beginners: How to Use Web Flow - Udemy
04-2025
Executive Administrative Assistant
Talexa Reclutamiento
01.2024 - Current
Scrum Master Accredited Certification
09-2022
Junior Software QA Tester
The App Chefs
01.2022 - 02.2023
Human Resources Administrator
Talexa Reclutamiento
01.2019 - 02.2023
Universidad De Guadalajara
Bachelors of Tourism from Tourism
05.2001