Summary
Overview
Work History
Education
Skills
Certification
Work Availability
Software
Websites
Timeline
Hi, I’m

Mariana Gonzalez Ruiz

Executive Administrative Assistant
Guadalajara, Jalisco,JAL
Mariana Gonzalez Ruiz

Summary

Dynamic and multitasking Executive Administrative Assistant with a proven track record, adept at enhancing productivity through effective expense reporting using FreshBooks and meticulous document preparation.
I am skilled at delivering exceptional customer service. I am a reliable and quick-learning team player with effective communication and organization skills. I have strong knowledge of data entry in WordPress and a basic understanding of WebFlow.
I have experience doing manual testing of software and Web.

I have using tools like Notion, Trello, Drive, Discord, Autotask among others and I am very skilled at developing new knowledge.

Overview

6
years of professional experience
3
Certifications
3
Languages

Work History

Talexa Reclutamiento

Executive Administrative Assistant
01.2024 - Current

Job overview

  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Release of payments to contractors.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Used FreshBooks to produce monthly invoices, reports, and other deliverables.
  • Increased productivity with the implementation of digital tools for document management and collaboration.
  • Handled confidential and sensitive information with discretion and tact.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Filed paperwork and organized computer-based information.


The App Chefs

Junior Software QA Tester
01.2022 - 02.2023

Job overview

  • Supported smooth product launches with meticulous pre-release validation checks and post-release monitoring efforts.
  • Strengthened relationships between QA testers and developers by participating in reviews, offering constructive feedback and fostering a shared understanding of product quality standards.
  • Collaborated on cross-functional teams to ensure timely delivery of high-quality products.
  • Reduced bug occurrences by identifying defects early in the development process.
  • Ensured optimal performance of software applications under various conditions through rigorous stress testing methods.
  • Maintained up-to-date knowledge of industry trends and best practices for software QA testing methodologies.
  • Accelerated issue resolution by effectively communicating identified defects to developers.
  • Wrote and optimized test cases to maximize success of manual software testing with consistent, thorough approaches.

Talexa Reclutamiento

Human Resources Administrator
01.2019 - 02.2023

Job overview

  • Updated HR database with new employee information, changes in benefits, and other details.
  • Prepared new hire letters, employee contracts, and corporate policies.
  • Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
  • Managed payroll and timekeeping to track hours and accurately pay employees.
  • Maintained accurate employee records through diligent documentation of personal information, job history, performance evaluations, and other relevant data.
  • Managed complex benefits administration tasks, ensuring timely enrollment and accurate record-keeping for all employees.
  • Assisted with writing job postings and job descriptions for boards.

Education

Universidad De Guadalajara
Guadalajara, Mexico

Bachelors of Tourism from Tourism
05.2001

Skills

Customer service

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Certification

Scrum Master Accredited Certification

Availability
See my work availability
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Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software

Trello

Notion

Wordpress

WebFlow

Freshbooks

Clockify

Drive

TransferWise

Xoom

Google Meet

Indeed

Timeline

WebFlow Essentials Course - Udemy

06-2025

WebFlow for Beginners: How to Use Web Flow - Udemy

04-2025

Executive Administrative Assistant

Talexa Reclutamiento
01.2024 - Current

Scrum Master Accredited Certification

09-2022

Junior Software QA Tester

The App Chefs
01.2022 - 02.2023

Human Resources Administrator

Talexa Reclutamiento
01.2019 - 02.2023

Universidad De Guadalajara

Bachelors of Tourism from Tourism
05.2001

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Mariana Gonzalez RuizExecutive Administrative Assistant