Job Search Status
Open to workDesired start date: Immediately
Open To Work
Robin Clark
Lukeville, Arizona
Work Preference
Summary
Detail-oriented Executive Assistant with a proven track record in managing complex calendars and travel logistics for C-suite executives, ensuring efficiency and compliance.
Results-driven Executive Assistant with extensive experience in facilitating high-stakes meetings and optimizing resource allocation. Known for meticulous calendar management, travel coordination, and transforming data into impactful presentations.
Overview
15
15
years of professional experience
Work History
Executive Assistant IV
Avesis
Tempe, Arizona (Remote)
09.2014 - 09.2024
- Strategically managed complex multi-time zone calendaring for four global C-level executives prioritizing high leverage engagements and protecting 15 plus hours of weekly deep work blocks to ensure quarterly alignment
- Managed end to end global ravel logistics and multi-million dollar expense portfolios for C Suite team of four, CEO, COO, CFO,CLO ensuring 100% compliance with corporate governance and optimizing travel spend through proactive vendor management
- Strategic Liaison: Acted as the primary point of contact for the Strategy and Business Development team, facilitating high stakes meetings for six+ senior professionals and ensuring seamless follow-up on action Items.
- Orchestrated expense approvals, disbursements, ensuring 100% compliance with corporate governance and budget guidelines.
- Translated complex data sets into board ready Powerpoint presentations and Excel visualizations enabling data driven decision making for executive leadership
- Lead ad-hoc projects including corporate event planning, venue sourcing, and logistical oversight for high level business summits
Executive Assistant to the Director of Engineering
Palo Verde Nuclear Generating Station
Tonopah AZ
08.2013 - 09.2014
- Coordinated executive schedules, managing complex calendars to optimize time and improve efficiency.
- Facilitated communication between departments, ensuring timely dissemination of information and alignment on projects.
- Organized meetings and prepared agendas, enhancing productivity through structured discussions and follow-ups.
- Developed and maintained filing systems, streamlining document retrieval and ensuring compliance with regulatory requirements.
- Executed travel arrangements, optimizing itineraries to align with organizational priorities and reduce costs.
- Implemented process improvements for office operations, increasing overall workflow efficiency and reducing turnaround times.
- Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
Executive Assistant to the Dean of Nursing
Penn State University* College of Nursing
State College PA
11.2009 - 06.2013
- Managed executive calendars, scheduling meetings and appointment arrangements to optimize time.
- Coordinated complex travel arrangements for faculty and staff, optimizing scheduling and logistics.
- Managed departmental communications, ensuring timely dissemination of information across teams.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Assisted in preparation of reports and presentations, ensuring accuracy and alignment with institutional standards.
- Implemented process improvements for office operations, reducing response times for inquiries and requests.
- Organized events and meetings, managing logistics from planning through execution to enhance participation experience.
- Collaborated with cross-functional teams to streamline workflows, improving overall departmental productivity.
- Handled confidential and sensitive information with discretion and tact.
Education
Business Administration And Management
Anthem College
Phoenix AZSkills
- Executive support
- Strong problem solver
- Schedule & calendar planning
- Meticulous attention to detail
- Calendar management
- Travel coordination
- Meeting planning
- Document preparation
Timeline
Executive Assistant IV
Avesis
09.2014 - 09.2024
Executive Assistant to the Director of Engineering
Palo Verde Nuclear Generating Station
08.2013 - 09.2014
Executive Assistant to the Dean of Nursing
Penn State University* College of Nursing
11.2009 - 06.2013
Business Administration And Management
Anthem College