Proven leader in administrative efficiency, I significantly enhanced operational workflows at Vazquez Group, LLC, by implementing advanced payroll processing and office administration strategies. Expert in vendor relationships and organizational leadership, I consistently improved staff onboarding and training processes, achieving a notable increase in team productivity and compliance. Dedicated and self-directed Office Manager and Executive Assistant with diverse experience in organizations of all sizes and across multiple industries. Offering 23 years of experience with specialized skill in business startup and growth. Technologically-savvy with the proven to quickly master new software and systems. Excellent communication and team collaboration skills to deliver complex projects in deadline-driven environments.
Recruiting using internet platforms such as Facebook, Linkedln and other platforms.
Data entering new hire’s information in the system.
Make sure all documents are up to date.
Run daily sales reports, Inventory weekly reports
Place material orders
Process weekly payroll for 185 employees.
Account Payable and Account Receivable
Scheduled interviews with potential candidates, filled out required paperwork and prepared introduction manuals.
Recruited and trained individuals to work in management, hospitality, maintenance, security detail, technology and community programs.
Developed strong relationships with clients and hiring managers, leading to a higher volume of job orders and successful placements.
Recruiting using different platforms.
Data entering new hire’s information in the system, make sure all documents are up to date.
Run daily sales reports.
Process weekly payroll for265 employees.
Account Payable and Account Receivable.
Managed high-volume job postings, ensuring accurate and up-to-date information on various job boards.
Provided support to employees regarding benefits enrollment, timesheet submission, and other HR-related inquiries.
Conduct Interviews, hiring and screening all applicants for both Clerical and Industrial placements.
Contact clients within sales region to determine staffing needs.
Worker Comp and Unemployment claims
Continuous marketing calls to promote hight quality candidates.
Process weekly payroll and Audit timecards for all temporary employees.
Oversaw P&L report and managed financial expenses on a monthly basis.
Conducted interviews, hiring and screening for Industrial positions.
Administered evaluation test and check employment references for every applicant.
Obtain complete and accurate information from client when placing jpbs and matching best candidate to job assignment.
Negotiate pay and bill rates according to job descriptions.
Maintained aging report current and updated.
Ensured that all workers Compensation claims were properly processed and filed.
Monitored all open claims and conducted follow up calls to clinic until claims were dismissed.
Run weekly usage reports for client and processed weekly payroll.
Conducted quality control procedures including check-in and follow up calls on completed job orders.
Prepare and maintain quarterly business revie meeting to ensure quality service.
Identify problems and obtain feedback from client.
Conducted regular site inspections to ensure compliance with regulatory requirements and company standards.
Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
Ensured that all workers Compensation claims were properly processed and filed,
monitored all open claims and conducted follow up calls to clinic until claims were dismissed.
Conducted quality control procedures including check-in and follow up calls on completed job orders.
Managed up to 430 employees, responsible for filling all temporary positions within the company. Managed the orientation process for all applicants.
Processed weekly payroll, ran daily attendance report for client including weekly usage and financial reports.
Interview and process applicants and assist associates with any issues.
Clerical and Industrial placement, recruiting and interviewing.
Process Applicants, Unemployment claims.
Processed weekly payroll from 150 employees.
Ran weekly reports, Account payables and Account receivables.
Conducted comprehensive interviews with candidates to assess their skills, qualifications, and fit for various positions within client companies.
Scheduling and calendar management
Office Administration
Training and coaching
Account Reconciliation
Payroll Processing
Organizational Leadership
Inventory Control
Employee Onboarding
Sales Support
Time Management
Data Entry
Vendor relationships
Administrative background
Business Administration