Susana Vanessa Gutierrez

Expert Event Coordinator bringing strong background in managing multi-event timelines, coordinating staff and handling important aspects of large-scale productions. Sources dependable vendors and service providers to maintain superior quality standards and impeccable team reputation. Diligent about inspecting facilities and overseeing different aspects of operations for seamless execution.

• Attentive Sales Event Manager bringing background planning, setting up and managing event details
• Successful at identifying and engaging vendors to provide high-quality catering and equipment rentals
• Poised when negotiating best pricing from suppliers and manage pre-planning, day-of and post-event logistics
• Voyage Events, San Diego , CA, Mar 2013 - Current
• Special Events Coordinator
• Liquid Brands, San Diego, CA, May 2008 - Feb 2018, Planned and coordinated event rentals, set up plans, and staffing.
• Worked with clients to understand requirements and preferences and proposed ideas to improve success of each event
• Kept staff aware of requirements and coordinated event activities, spotting and correcting problems at different stages
• Anticipated client and guest needs to provide quick resolution to problems and concerns
• Listened to requests from guests and coordinated required services and solutions with appropriate staff
• Prepared documents and contracts for execution based on agreements and negotiation
• Maintained on-site presence during events to consistently meet quality expectations
• Implemented company policies and procedures with personnel to coordinate smooth setup and professional event services
• Engaged with customers and guests to monitor satisfaction and achieve event goals
• Conducted post-event evaluations using client feedback to report outcomes and implement improvements for future events
• Coordinated services and equipment for the events such as transportation for guests, catering services and audio-visual devices
• Publicized events to bring in ideal guests to execute successful event and meet client needs
• Organized committee meetings to plan scope and timing for events to optimize ROI
• Planned both small and large events with unique budget, schedule and client demands
• Located and secured facilities to make each event successful, verifying venue capacity for expected guest numbers and event plans
• Organized sponsors to fund events and raise money for charitable organizations behind different galas
• Maintain thorough records of the labor, material and service expenses incurred for every event
• Evaluated service providers to select optimal bids for convention operations and event services
• Hired and supervised the support staff and volunteers necessary for each event's needs.