Luisa Mariana Hedding Villagordoa
Anzures
Summary
Grant management professional prepared to ensure successful project funding and compliance. Skilled in proposal evaluation and writing, budget management, and grantees relations. Strong focus on team collaboration and achieving outcomes. Known for adaptability and reliability in dynamic environments.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Grants Coordinator
Chemonics International
12.2020 - Current
- Company Overview: USAID Contractor
- Grants Coordinator in USAID/México RED-DH Activity (2020-2025) with a Grants & Subcontracts fund of USD 11.1 million - contributing to the Grants team for the awarding of 56 Grants and 12 Subcontracts to date
- Compliance with USAID and U.S Government regulations for open competition in awarding grants
- Support the review and development of terms of reference for technical activities financed through the Grants and SAF (Special Activity Fund) Program, including developing and publishing Requests for Applications, Request for Proposals, and Annual Program Statements
- Collaborate in the technical and administrative evaluation of donation proposals, including preparing technical reports on the evaluation process
- Development, evaluation and analysis of budgets and budget projections for allocability, reasonableness and consistency.
- Audit files for completeness and tracking system for grants and subcontracts on SharePoint
- Participate in the technical feedback process necessary for proposals received under the Grants and SAF Program
- Elaboration and review of Grants and Subcontract Agreements, Memorandums of Negotiations, Required Certifications, Pre-Award Risk Assessments, Modifications, and all the documentation needed to comply with USAID and 2 CFR 200 regulations for approvals and implementation
- Review and approve deliverables from Subcontractors and Grants according to the objectives established for each
- Monitor the implementation of Grants and Subcontracts according to their contractual obligations and ensure that their expenses are reasonable, applicable, and relevant
- Support processes to resolve grant implementation issues (Modifications, extensions, etc.)
- Excellent relationship coordination with Civil Society Organizations (CSOs)
- Coordinate meetings for the programmatic and financial follow-up and evaluation of awarded projects
- Budget and compliance training for Civil Society Organizations and new staff in the project
- Development and implementation of the Grants and Subcontracts continuous training program for the technical team and other project departments
- Coordination with the technical and Monitoring, Evaluation, & Learning (MEL) teams to ensure the results of indicators with compliance under USAID and activity dispositions
- Coordinate with MEL on after-action reviews and evaluations of grants at closing
- Coordination and implementation of the grant cycle from the solicitation phase to the successful closing of more than 35 grants and two sub-contracts
- Coordinating, updating, and complying with the internal information system to ensure that all the grantees' and subcontractors' documentation is in place for annual audits
- Coordination of site visits to follow up on the correct implementation of the project (Veracruz, Jalisco, Coahuila, Sonora and Puebla)
- Continuous improvement of internal compliance processes under USAID and Chemonics Regulations
- Worked with directors and grant program staff to implement established grant compliance policies and procedures.
- Managed post-award services and oversaw state and federal grant awards for compliance with uniform guidance and grant-specific requirements.
- Monitored funded projects closely, working with program staff to make timely adjustments as needed for successful implementation.
- Conducted routine compliance reviews of grant programs.
- Managed all aspects of the grant life cycle from initial research to final reporting, ensuring compliance with funder expectations.
- Established and maintained electronic files for grant-funded projects for tracking and reporting.
- Evaluated project outcomes against established performance metrics, providing valuable feedback for future efforts.
- Served as a knowledgeable resource for colleagues on grant-related issues, providing guidance and support when needed.
- Continuously improved professional skills through participation in workshops, webinars, conferences, and other relevant learning opportunities, staying up-to-date on industry trends and best practices.
- Answered questions from staff about grant funded programs for fiscal and programmatic compliance matters.
- Optimized the use of limited resources by prioritizing high-impact projects within the organization''s strategic plan.
- Trained and mentored junior staff in best practices for effective grant writing and management.
- Streamlined the grant submission process for increased efficiency and effectiveness.
- Maintained comprehensive records of all submitted applications, awarded grants, correspondence with funders, and related documents for easy reference during audits or other reviews.
- Developed and maintained a comprehensive grants calendar to ensure timely submissions, progress reports, and evaluations.
- Prepared detailed financial reports on grant expenditures according to funder specifications, ensuring full transparency in the allocation of funds received.
- Facilitated cross-departmental communication to gather necessary data for accurate budgeting and proposal development.
Civil Society Program - Administrative, logistic and Financial Consultant
Social Impact
07.2019 - 10.2020
- Company Overview: USAID
- Review and follow-up of CSO products, deliverables, and support activities for grants projects, as well as programmatic and technical monitoring
- Coordinating and monitoring CSOs in their implementation of contractual obligations and compliance with U.S
- Federal Government regulations, developing strategic planning to improve their risk level, financial management and internal control systems, procurement systems, human resources systems, project performance management, and organizational sustainability
- Monitor the implementation of the 'specific conditions' determined in their Grants agreements for each CSO, as well as prepare and implement a follow-up and control matrix
- Responsible for Internal Administrative Audit of Civil Society Organizations, restructuring of internal processes, and compliance training
- Review and report the results of the monthly financial reports for 10 Civil Society Organizations
- Development of a strategic plan for grants management (Solution Package)
- Support activities for capacity development in elaborating the solution package (guides and resources) 'Non-US Organization Pre-Award Survey'
- Support activities for capacity development to review solution package elaboration for CSOs
- Support activities for capacity development in the elaboration of the solution package 'Grants management and administration model'
- Develop and coordinate a Study Tour to Colombia as a training for incorporating good practices in Civil Society justice projects, quotes, schedule management, budget management, and travel documentation according to USAID policies
- Coordinating and supporting all activities related to operative closeout (office and inventory disposition, asset donation agreements, closing of services contracts) due to project closeout
- USAID
Administrative and Financial Consultant
P.Q. Vita Batería S.A DE C.V
03.2018 - 03.2020
- Administrative restructuring and management of internal processes
- Weekly cash flow analysis and guidance for financial decision-making
- Development and supervision of monthly financial projections
- Implementation and evaluation of internal control systems and procedures
- Strategic Planning to achieve at least 20% of annual growth and improvement of the procurement systems
- Management of strategies for the implementation of a compliance program
Administrative and Planning Consultant
JCG Law Office
01.2016 - 07.2019
- Process and accounting reengineering of the Legal Office
- Preparation and review of legal consulting contracts with clients and partners
- Training program for operative staff, collection, management, and preparation of the monthly financial closing report, accounts receivable, cash flow control, updating of documentation, control, and supervision of records
- PR, follow-up of the internal customer experience program for the current client portfolio, and prospection of new clients
Partner Co-Founder and Administrative Consultant
Experiencias Welco S.A. de C.V.
07.2015 - 07.2019
- Company Overview: The Welcomers Marketplace for collaborative tourist experiences
- Creation and Company formation (startup) as a co-founding partner
- Process of brand creation and registration
- Coordination and supervision of the creation of the digital platform with IT
- Coordinate and evaluate online marketing strategies, distribution, and suppliers
- Supervise suppliers and tourist guides in operation
- Implementation of the strategy and control program for procurement and collection
- Management of performance indicators
- Created a feasibility study, the company's administrative structure, and financial and accounting reports
- Definition and execution of the financing program through acceleration programs and investors
- Evaluation of the annual report as part of the Board of Directors
- In charge of Incubation for 9 months in Startup Mexico as the winner of the Girl Power program and subsidized by the National Institute of the Entrepreneur in Mexico (INADEM)
- Administration and coordination of funds, capital raising by stages
- From February to October 2018, we raised a capital round of $35,000.00 USD through crowdfunding with the Play Business platform
- Coordinate the board of directors with capitalist partners
- Startup Winner of the program Digital Path to Entrepreneurship for Latin America in Washington - April, 2018
- Speaker and development of Partnerships invited by the World Tourism Organization in UNWTO Tourism Tech Adventure for Americas Region, in Buenos Aires - December 2018
- An exit was achieved with the sale of shares
- The Welcomers Marketplace for collaborative tourist experiences
Administrative Director
Ecología Aplicada S.A. de C.V.
07.2011 - 01.2015
- Manage and supervise all administrative areas with an extension of 90 direct employees
- Supervise the outsourcing company (50 indirect employees at the national level)
- Implementation and coordination of HR area as a result of process reengineering, including the planning, administration, and control of budgets and expenses
- Develop the training program for the process of selection, hiring, recruitment, and induction of new personnel
- Develop and implement processes and policies for the HR system
- Supervision of work regulations, performance evaluations, and career plans
- Management of strategies for the implementation of a compliance program
- Weekly and monthly reports to General Management (Sales, accounting, improvements, performance, follow-ups)
- Supervision of the organizational structure and corporate governance
- Direct and supervise financial employees' activities, control and report assignments of responsibilities, and control expenses
- Obtaining savings of up to 35% in the long term through the optimization of resources
- Management and strategic planning for the recovery of accounts receivable with a term of up to 5 years, with wholesale and Retail customers, achieving 80% of uncollectible accounts collection, through the training of sales personnel and implementation of the specialized area in account recovery, analysis of historical performance and risks
- Distribution of budgets for new projects, products, and implementations
- Supervision of results of the production plant (Production and coordination of inventories program)
- Project Leader for the development and application of Administrative Audits for the different areas, achieving the restructuring of the areas through the application of new systems of processes and controls
Operator of Corporate Accounts, Groups and Conventions
Incentivos y Convenciones S.A. de C.V.
01.2008 - 01.2011
- Planning, organization, logistics, marketing, quotation of events, groups and national and international congresses of corporate accounts and incentive travels
- Execution of procurement and compliance processes and policies of the different corporate accounts assigned
- Preparation of budgets
- Operation in sites
- Preparation and update of sales reportst and accounting reports, payment programming, and billing of each assigned project
- The work of contributions and accounting close of the project with savings of 8 to 16 % at the close of the accounting
- Negotiation with suppliers
- Execution of internal audit processes
Education
MBA - Business Administration
Instituto Panamericano De Alta Dirección De Empresas (IPADE)
Mexico City, Mexico01.2016
Master in Administration - Marketing and Commercialization
Universidad Intercontinental (UIC)
01.2011
Bachelor in Hospitality Administration and Tourism -
UIC
01.2008
Skills
- Results-oriented
- Teamwork
- Training
- Excellent interpersonal relationship management
- Organization
- Creativity
- Leadership skills
- Analysis and strategy development
- Decision-making
- Commitment
- Continuous training
- Budget development
- Office management
- Technical analysis
- Customer relationship building
- Organizational leadership
- Document preparation
- Site analysis
- Know your customer
- File management
- Public speaking skills
- Proposal development
- Meeting planning
- Efficient multitasking
- Grant compliance
- Meeting facilitation
- Teamwork and collaboration
- Expense reporting
- Administrative management
- Stakeholder relations
- Budget administration
- Problem-solving
- Dedicated team player
- Time management
- Report generation
- Staff management
Specific Abilities
- Results-oriented
- Teamwork
- Training
- Excellent interpersonal relationship management
- Organization
- Creativity
- Leadership skills
- Analysis and strategy development
- Decision-making
- Commitment
- Continuous training
Certification
- Certification of completion of 'Gender 101' course (USAID's 2023 Gender Equality and Women's Empowerment Policy), 07/01/23
- Certification in Grants Management Practicum - Chemonics International, 12/01/22
- Certification in accounting and Tax/Fiscal matters for Civil Society Organizations, 03/01/22
- Certification in Project Management Foundations: Budgets, 03/01/22
- Certification in Peace Education and Human Rights, 01/01/22
- Continuing Education in Project Management (PMI, 6th Edition course), 09/01/20
- Continuing Education 'Scrum Master Professional' (SMPC) Agile Course, 06/01/19
Languages
English
Academic Degrees
- Master of Business Administration (MBA), Instituto Panamericano de Alta Dirección de Empresas (IPADE), 08/01/14 - 05/31/16
- Master in Administration with specialization in Marketing and Commercialization, Universidad Intercontinental (UIC), 08/01/09 - 05/31/11
- Bachelor in Hospitality Administration and Tourism, UIC, 08/01/04 - 05/31/08, Degree obtained with honors
Additional Information
Operational close-out of USAID project offices, procurement and logistics for events and conventions, incubation of projects and startups. Management and coordination of work teams in administrative, legal, financial, HR, sales and inventory areas
Timeline
Grants Coordinator
Chemonics International
12.2020 - Current
Civil Society Program - Administrative, logistic and Financial Consultant
Social Impact
07.2019 - 10.2020
Administrative and Financial Consultant
P.Q. Vita Batería S.A DE C.V
03.2018 - 03.2020
Administrative and Planning Consultant
JCG Law Office
01.2016 - 07.2019
Partner Co-Founder and Administrative Consultant
Experiencias Welco S.A. de C.V.
07.2015 - 07.2019
Administrative Director
Ecología Aplicada S.A. de C.V.
07.2011 - 01.2015
Operator of Corporate Accounts, Groups and Conventions
Incentivos y Convenciones S.A. de C.V.
01.2008 - 01.2011
Master in Administration - Marketing and Commercialization
Universidad Intercontinental (UIC)
Bachelor in Hospitality Administration and Tourism -
UIC
- Certification of completion of 'Gender 101' course (USAID's 2023 Gender Equality and Women's Empowerment Policy), 07/01/23
- Certification in Grants Management Practicum - Chemonics International, 12/01/22
- Certification in accounting and Tax/Fiscal matters for Civil Society Organizations, 03/01/22
- Certification in Project Management Foundations: Budgets, 03/01/22
- Certification in Peace Education and Human Rights, 01/01/22
- Continuing Education in Project Management (PMI, 6th Edition course), 09/01/20
- Continuing Education 'Scrum Master Professional' (SMPC) Agile Course, 06/01/19
MBA - Business Administration
Instituto Panamericano De Alta Dirección De Empresas (IPADE)
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